A good reputation means that the public has confidence in your organization – that they’re willing to give you the benefit of the doubt if any issues should arise. That’s why active reputation management is crucial risk management as well.

You may have heard about tax shelter schemes and the threat they pose to the reputation of conservation. Terrafirma does not cover expenses for tax-related cases, so cautionary measures as outlined in the Land Trust Alliance’s advisory can help your land trust keep your hands clean while you work to keep the planet clean. If you need a sounding board, please call or write to:
Russ Shay at 202-800-2230
Leslie Ratley-Beach at 802-262-6051

Have questions? Please let us know. You can email us directly or call 202-800-2219 for Lorri or 202-800-2248 for myself.

Terrafirma is not like other insurance companies. It is a nonprofit, specifically created by and for land trusts. While a typical car insurance company would raise premium rates following a claim, Terrafirma does not. You can file a claim and give timely notice as soon as an issue begins without worrying about the price of your insurance going up. For a refresher on when to file a claim, click here.

Part of effective risk management is planning ahead to make sure you’ll be able to cover all of your expenses—legal and organizational. That’s why we want to make sure that everyone knows about the new overtime rules that will go into effect on December 1, 2016.

Most employees earning under $47,500 will be entitled to overtime compensation. See the Department of Labor’s special overview and guidance for nonprofit organizations. The National Council of Nonprofits also published special guidance: Overtime Regulations and the Impact on Nonprofits. Nonprofits with budget years ending on June 30 will need to develop new budgets for the fiscal year beginning in two weeks that take these new changes into account. Nonprofits with budget years ending on December 31 have more time to adjust and plan for 2017. Most experts assess that tax exempts don’t have much to fret about, but if you do fundraising across state lines please pay extra attention as this may apply to you.

Board members and staff don’t always agree — especially in the nonprofit world where passion and idealism can turn ordinary meetings into potential conflict.

To help navigate choppy waters, the Land Trust Alliance is offering a complimentary webinar today at 3 p.m. Eastern on Directors and Officers insurance, as well as many other types of insurance, to help you plan for conflict and missteps that can lead to a full-fledged lawsuit. To sign up, please send us an email.

Have questions? Please let us know. You can email us directly or call 202-800-2219 for Lorri, 202-800-2248 for myself or 802-262-6051 for Leslie.

P.S. Terrafirma’s Annual Meeting took place in Burlington, Vermont on May 4th and was productive and successful! Pictured below: the hardworking volunteer committee members who devote their time and skill to making Terrafirma work for all 493 of its member land trusts.

Does your land trust have written policies and procedures for dealing with an encroachment violation? Here is just one example of an action step that your organization can take: Ask neighbors to be your eyes. They can be your most valuable witnesses for up-to-date, firsthand information. For eight more tips on documenting, responding and more, click here.

Still have questions about handling an encroachment, or anything else? Please let us know. You can email us directly or call 202-800-2219 for Lorri, 202-800-2248 for myself or 802-262-6051 for Leslie.

Thanks,

Hannah

Make sure you list all of your parcels when updating your Terrafirma application! Anything left out of the category of legal interests (easement, land, trail) you insure might not be eligible for coverage of a later claim. And because Terrafirma requires that you insure all of your parcels within the categories you select, your claim could be jeopardized if the parcel is missing. Double-check and compare to your database!

Worried that you forgot something? Email and we will help you update your application, even if you have already submitted (prior to February 2, 2016).

If you have questions about updating your application or anything else, please let us know. You can email us directly or call 202-800-2219 for Lorri, 202-800-2248 for myself or 802-262-6051 for Leslie.

Thanks,
Hannah

The holidays are a time of giving and sharing, but not all giving and sharing is good. Many conservation easements prohibit subdivision — so a generous landowner who decides to give the back lot to a relative may be violating the easement. And since Terrafirma insurance divides parcels by number of owners, the division would affect your coverage.

Just asking the landowner about subdivision sometimes isn’t enough. Here is a list of things to watch out for:

• Any new deeds or easements being prepared or recorded
• Shared ownership with multiple parties
• Wills that give the property to multiple heirs
• Wills that grant a life estate in part of the property
• Plans to give a house lot to a relative
• Bankruptcy, foreclosure or divorce proceedings

If you discover a subdivision, don’t hesitate to file a claim or placeholder claim. The situation may be simple to resolve but why take the risk? Filing a claim is easy!

Do you want to start managing your organization’s risk, but you’re not sure where to turn? You have many free resources available!

On the Learning Center:

• A Guide to Risk Management for Land Trusts is a quick, fun course that lets you easily customize a plan for your land trust.
• The Legal Defense Reserves Calculator gauges minimum legal reserves.
• The Conservation Defense Clearinghouse houses a collection of helpful documents.

The Nonprofit Risk Management Center:

• Log on as an affiliate using these instructions for free and discounted risk and insurance resources.

Reminder: You still need resources to hire experts (see reserve calculator) and it is smart to get a preapproval from your board to spend up to the $5000 deductible on disputed violations and trespass and challenges.

We’re here to help! If you have any questions about risk management resources or anything else, please let us know. You can email us directly or call 202-800-2219 for Lorri, 202-800-2248 for Hannah, or 802-262-6051 for Leslie.

Thanks,
Hannah