When you need an expert report for a lawsuit, you may be better off getting your outside attorney to request it for you.  Because lawyers don’t have to reveal their notes and correspondence in court where the land trust is seeking their legal advice, your lawyer’s discussions with the expert (and, depending on your state’s rules, even the report itself) can be protected from the other side.  Being able to keep your disagreements with your experts confidential can really help your case.  For more information, check out this practical pointer on attorney-client privilege.

We’re here to help! If you have any questions about attorney-client privilege or anything else, please let us know. You can email us directly or call 202-800-2219 for Lorri or 802-262-6051 for Leslie.

One of the easiest ways to find out about potential title issues is to just ask.  When you are monitoring, ask the landowner if they plan on giving a deed to anybody for any reason.  Even well-intentioned landowners may create issues by giving rights to children or spouses that conflict with the easement restrictions.  Asking if the landowner plans on adjusting the land boundaries can help resolve title issues before any great harm arises.

We’re here to help! If you have any questions about questions for monitors or anything else, please let us know. You can email us directly or call 202-800-2219 for Lorri or 802-262-6051 for Leslie.

When your land trust accepts an easement, it obtains a real estate interest in the easement under most state enabling acts. If you have a boundary disagreement with a neighbor to either fee land or easement land, you have the right to get a boundary survey.  If you delay boundary surveys, it may be too late to address serious continuous encroachments as trespassers may gain rights over time.  So get a boundary survey promptly to ensure that you identify potential legal disputes in the early stages when crafting a solution is relatively simple.

We’re here to help! If you have any questions about boundary surveys or anything else, please let us know. You can email us directly or call 202-800-2219 for Lorri or 802-262-6051 for Leslie.

Public access to conservation land is not fun when people get hurt.  If you plan to invite the public on your land this summer, be sure to consider risk management strategies to make the most of the event.  You can avoid many safety issues by taking simple precautions when organizing recreational events.

1. Water safety- When organizing any events in or near water, be sure to provide adequate supervision and tell participants not to drink untreated water or get it in their mouths.
2. Food safety- When organizing events where you’ll be providing food, make sure those serving food take precautions to prevent food-borne illnesses.
3. Animal safety- Be sure to inform participants of any animals that may be dangerous and teach them ways to avoid them.
4. Plant safety- Be sure to inform participants of any plants that may cause allergic reactions and help them avoid these plants.
5. Bug bites- Bug bites can spread disease and allergic reactions.  Make sure participants are aware of the risks and take any necessary precautions.
6. Emergency communications- Arrange for a way to communicate with emergency services if the need arises.  Cell phones, satellite phones, and personal locator beacons are all possibilities to consider depending on your event. Or have the volunteer EMT or ambulance on standby if you are at an especially remote rugged location or holding a strenuous event.
7. Tour safety – Have at least two trained tour leaders if you have an organized group event; have more safety committee members at larger events to prevent tragedies and lesser accidents.

We’re here to help! If you have any questions about risk management at special events or anything else, please let us know. You can email us directly or call 202-800-2219 for Lorri or 802-262-6051 for Leslie.

Participating in Terrafirma shows your land trust’s commitment to long-term defense of the land it owns or helped conserve. It shows that you understand how pooling resources with hundreds of other conservation organizations to share risk and resources helps everyone uphold conservation permanently. Let your landowners know that your land trust is a member owner of Terrafirma and how that helps to preserve their conservation vision. Here’s a sample letter to show you one way that another land trust shared the good news.  

We’re here to help! If you have any questions about filing claims or anything else, please let us know. You can email us directly or call 202-800-2219 for Lorri or 802-262-6051 for Leslie.

Make plans now to track challenges that you may need to report on your Terrafirma membership confirmation next year. Remember, you do not need to report challenges if there is no damage to the property, nominal volunteer or staff time was needed to address the challenge, and you incurred no out of pocket expenses. To help you keep track of the different types of challenges, please see the definitions below.

We’re here to help! If you have any questions about filing claims or anything else, please let us know. Email us at help@terrafirma.org or call 202-800-2219 for Lorri or 802-262-6051 for Leslie.

What do a healthy risk management program and an informed and involved board have in common? They are both integral to the success of risk management because they determine the direction of the organization. If your board and senior leadership work together to plan for contingencies ahead of time – when heads are cool and time is on your side – you can avoid crises that could put you out of business.  

Board members can also log on FREE to the Nonprofit Risk Management Center as affiliates of the Land Trust Alliance. See directions »

We’re here to help! If you have any questions about updating your policy, baselines or anything else, please let us know. You can reply to this email, email us directly or call 202-800-2219 for Lorri or 802-262-6051 for Leslie.